SubCost User Agreement

Plain English on purpose. If anything here is unclear, email hello@clevrdata.ai before you sign up. Our Privacy Policy covers what we do with your data.

Version 1.2. Effective August 22, 2026. Version 1.2 keeps the completed company list and the narrower order history path to Anthropic from version 1.1. It adds Sentry's scrubbed operational monitoring, describes the 24-month one-way promotional-trial marker, and states the Solo and Crew prices and seat limits directly. It also clarifies renewal, cancellation, and records that can remain after account deletion. If you accepted an earlier version, Section 18 says when a new version starts applying to you. This is the current version. We keep a dated copy of every earlier version. Ask us and we will send you the one that was in effect on the day you accepted it.

This agreement is a contract. Please read it. It is written in plain English on purpose. If anything in it is unclear, email us at hello@clevrdata.ai before you sign up.

1. Who this agreement is between

This agreement is between you and Clevr Data LLC, a Wyoming limited liability company registered to do business in Colorado, doing business as SubCost. In this agreement, "we," "us," and "our" mean Clevr Data LLC. "You" and "your" mean the business that signs up for the service and the person who agrees to this agreement on that business's behalf.

If you are agreeing on behalf of a company, you are telling us you have the authority to bind that company. You and that company are both covered by this agreement.

SubCost is a business tool. You are subscribing for business purposes, not for personal, family, or household use.

2. What SubCost is

SubCost is a subscription software service. You upload a work order. We read it and give you back an Excel workbook that shows a per-line pay figure, margin flags, labor-hour estimates, a change-order form, and a client-facing proposal.

Some work-order layouts we recognize and read with fixed rules written in code. Layouts we do not recognize are read with the help of an AI model. Section 4 explains how that works.

Here is the part that matters most. SubCost is a drafting aid. It is not an estimator, an appraiser, a bidding service, or a professional advisor. It produces a starting point that you check. It does not produce a finished number you can rely on without checking. Nothing SubCost gives you is a recommendation about what to bid, what to charge, or whether a job is worth taking. Those are your business decisions, and they stay yours.

3. Your duty to check the numbers

This is the most important section in this agreement. Read it twice.

SubCost reads documents automatically. Automatic reading of documents is imperfect. A price, a quantity, a unit, a date, a decimal point, or a total can come out wrong, and it can come out wrong in a way that still looks completely reasonable on the page.

You agree to review and independently verify every figure SubCost produces, against the original work order, before you use that figure in any bid, estimate, proposal, contract, change order, invoice, or other commitment to anyone. Every figure. Every time. Including the ones that look right.

We have built controls to help you catch problems. You agree that these controls are aids to your review, not a substitute for it:

• We add up the line items we read and compare that sum to the total printed on your document. When the two do not agree, we say so, loudly.
• When a workbook does not reconcile against the printed total, we mark it DRAFT on the sheets themselves.
• When a work order is read with AI assistance, we tell you that on screen and ask you to review the output before you use it.
• We show a verification warning inside the workbook itself, on the download screen, and on any DRAFT sheet.
• When a work order goes through that review screen, we keep a record of it: how many line items you approved, what they added up to, what the document printed, whether those agreed, and whether you ticked the box saying you knew they did not. A work order in a layout we recognize does not go through that screen and we keep no such record of it.

None of these controls will catch every error. A workbook that reconciles against the printed total can still contain a wrong number, because a document can be internally consistent and still be misread. A workbook that is not marked DRAFT is not certified, approved, or verified by us. The absence of a warning is not a statement that the output is correct.

If you use a figure from SubCost without checking it, you have accepted the risk of that figure being wrong.

If you ever see a number that looks off, stop and email us at hello@clevrdata.ai. We want to know.

4. How AI is used, and who sees your documents

When SubCost does not recognize a work-order layout, we send the text of that document to Anthropic, PBC, which runs the AI model (Claude) that helps read it. Anthropic is our subprocessor for this purpose. Our Privacy Policy has the details.

What this means in practice:

• The text of an unrecognized work order leaves our systems and is processed by Anthropic.
• We do this only to produce your output. We do not sell your documents or your pricing.
• AI-assisted reading is less predictable than our fixed rules. Output from an AI-assisted read is flagged for your review, and your duty to check it under Section 3 applies with extra force.
• If you do not want a document processed this way, do not upload it.

Your order history is the one other thing we ever send Anthropic, and we send far less of it. If our own reader cannot work out which column is which, we send the column headings and a description of each column's shape, with the cell values stripped out before the request is built, so no item, SKU, supplier, or price you paid goes with them. That is a separate and much narrower path than the document one above, and we keep it separate on purpose.

The other companies that hold something of yours

Anthropic is not the only company we rely on, and the rest are named here so this section is the whole list rather than the AI part of it. None of them is given your document to keep: it passes through Railway's machine in memory while your workbook is built, it is written to no disk anywhere, and it reaches nobody else on this list at all. Supabase runs the database behind your account and the sign-in in front of it, which is your saved jobs, your price book, the email address you sign in with, and your subscription record, carrying your license key and the Stripe identifiers. Railway runs our server and the disk the license ledger sits on, which holds your license key and the same Stripe identifiers, so with an account that pair sits in both of those places and nowhere else. Stripe takes your payment and holds your billing details. Resend carries the email we send you, including the message with your license key in it and the link or code that signs you in. Sentry receives scrubbed error and performance information when operational monitoring is enabled. It does not receive request bodies, query strings, cookies, user fields, exception messages, source context, local variables, or credential headers. Each of these is our subprocessor for the purpose named and is bound to protect what it holds, and our Privacy Policy sets out exactly what each one receives.

5. Your content and your right to upload it

"Your Content" means the work orders, documents, pricing, job data, and anything else you upload or enter. Your Content is yours. We do not claim ownership of it.

You give us permission to store, process, transmit, and display Your Content for one purpose only: running the service for you. That permission ends when your content is deleted.

Now the part that people miss. A work order usually belongs to the property owner, not to you. The document you are uploading may be the owner's confidential property, and your agreement with that owner may restrict what you can do with it.

By uploading anything, you represent and warrant that you have the right to upload it, the right to let us process it, and the right to let us transmit it to our subprocessors as described in Section 4, and that doing so does not breach any contract, confidentiality agreement, or non-disclosure agreement you are under.

We are not in a position to check this, and we do not check it. It is entirely your call, and Section 16 explains what happens if that call turns out to be wrong.

You are also responsible for making sure Your Content does not include anything it should not: no Social Security numbers, no bank or card numbers, no health information, no government ID numbers. SubCost is not built to hold that kind of data. Do not put it in.

6. Confidentiality

This runs both directions.

Our obligation to you. We treat Your Content as confidential. We will not disclose it to anyone except our subprocessors, who need it to run the service and who are bound to protect it, or where the law requires us to. Your negotiated supplier pricing and your job data are exactly the kind of thing we mean.

Your obligation to us. You treat as confidential any non-public information we give you about the service, including pricing we offer you that is not published, unreleased features, and anything we share in support that is marked confidential or that a reasonable person would understand to be confidential.

Neither side has to protect information that is public through no fault of the receiving party, that the receiving party already had, or that the receiving party developed independently. Either side may disclose confidential information if a court or law requires it, after giving the other side notice where it is legally allowed to.

These obligations continue for three years after this agreement ends.

7. Free trial

We may offer a free trial. If we do:

• The trial runs for 14 days and includes 3 automatic reads and 3 conversions. Work orders in a format we recognize do not use an automatic read.
• We do not ask for a card to start a trial, and no trial turns into a paid subscription by itself. When the trial ends, conversions stop until you subscribe. If we ever change that, we will say so at signup, before you give us a payment method, and tell you the date and the amount.
• During the trial there is nothing to cancel and no card on file, so if you do nothing when it ends, you are simply not charged. To remove your jobs, your price book and the account itself at any time, use Delete under Your data on your account page. On a trial there is no subscription holding the account open, so one press closes all of it.
• We will tell you the date the trial ends and the amount of the first charge before that charge happens.
• Trials are one per business. We may end or change trial offers at any time.

Everything in this agreement applies during a free trial, including Section 3 and Sections 13 and 14.

8. Price, automatic renewal, and how to cancel

What you pay

SubCost has two monthly plans. Solo costs $69 per month and is licensed to one user. Crew costs $149 per month and includes up to five people in one crew workspace, including the billing owner. Unless we agree to a different price with you in writing, the price shown for the plan you select is the amount charged. You pay in advance for each month. Tax is added where it applies.

What the subscription includes

Stating this precisely because it is what you are buying:

• Unlimited conversions of the work-order formats we recognize, subject to a fair-use limit of 50 per day. These are read by our own code and cost us nothing per use.
• 25 automatic reads per calendar month of formats we have not profiled yet, and no more than 6 in a single day. Reading an unfamiliar document costs us real money, which is why it is the one metered thing here.
• Unused automatic reads are not carried over to the next month. The allowance refills on the first of each month.
• Solo is for one user. Crew lets one billing owner invite up to four other people, for five active people total. Crew members share the workspace, saved jobs, price book, and conversion allowance.

If we change what a subscription includes, Section 18 says how we tell you and what you can do about it.

Automatic renewal

Your subscription renews automatically every month until you cancel. Your payment method is charged $69 for Solo or $149 for Crew at the start of each monthly billing period, plus applicable tax, unless a displayed discount or a price we agreed with you in writing applies. There is no fixed end date.

Once a year, on the anniversary of the day you subscribed, we email you a reminder that your subscription is renewing automatically and how to cancel it. We send it to the billing email address on your Stripe record, the same address your receipts go to, so keep that one current. You can also ask us for it at any time at hello@clevrdata.ai.

How to cancel

You can cancel at any time, in one step. Email hello@clevrdata.ai and we will cancel it the same day. You do not have to call us. You do not have to explain why. You do not have to accept an offer to stay.

Cancellation takes effect at the end of the billing month you already paid for. You keep access until then. We do not refund partial months.

If the cancellation link is ever not working, email hello@clevrdata.ai and we will cancel you manually, effective the date you emailed.

Price changes

We may change the price. If we do, we will email you at least 30 days before the new price takes effect. The new price applies to billing periods that start after that. If you do not want to pay it, cancel before it takes effect.

Failed payments and taxes

If a charge fails, we may retry it and may suspend your account until it clears. Prices do not include sales, use, or similar taxes. Where we are required to collect tax, we will add it to your charge.

9. Your account

Your account is for your business. Keep your login credentials secure and do not share them outside your business. You are responsible for what happens under your account. Tell us at hello@clevrdata.ai promptly if you think someone has gotten into it.

10. Acceptable use

You agree not to:

• Upload any document you do not have the right to upload.
• Upload malware, or anything designed to damage or interfere with the service.
• Resell, sublicense, or provide the service to anyone outside your business.
• Reverse engineer, decompile, or try to extract our source code, parsing rules, or prompts.
• Copy, scrape, or use the service to build a competing product.
• Use automated tools to submit documents at a volume that interferes with the service for others.
• Use the service to do anything illegal, or to help anyone else do anything illegal.
• Misrepresent SubCost output as certified, verified, or approved by us.

11. Support and availability

Support is by email at hello@clevrdata.ai. We answer as quickly as we reasonably can.

We are a small company. We do not commit to any uptime level, response time, or service level, and there are no service credits. The service may be unavailable for maintenance, for problems with providers we depend on, or for reasons outside our control.

12. Ending this agreement, and what happens to your data

You may cancel at any time, as described in Section 8.

We may suspend your account immediately if you do not pay, if you breach Section 5 or Section 10, or if your use is creating a legal or security risk. We will tell you why and, where it is reasonable to do so, give you a chance to fix it.

We may end this agreement for convenience with 30 days' notice by email. If we do that, we will refund the unused part of any month you have already paid for.

When your subscription ends:

• You lose access to the service.
• Workbooks you already downloaded are yours to keep. They live on your computer, not ours, and they are not affected.
• Your Content stays in your account. We do not delete it automatically when a subscription ends, so nothing of yours disappears because a card expired.
• You can export everything, at any time, from your account page. You can do this before or after your subscription ends. It downloads as a single file containing every job and your price book.
• You can delete everything, at any time, from the same page (“Delete”, under Your data). Every job in your account and the whole price book go straight away and are not recoverable, and your sign-in goes with them. Backup copies roll off our provider’s normal backup cycle within 7 days after that.
• To prevent repeated claims of one promotional trial, deletion can leave a keyed one-way digest made from the normalized sign-in email for up to 24 months. It is not the email address, is not available to customers, and is used only to enforce the one-trial rule. Stripe and records we must keep for billing, tax, chargeback, fraud, or other legal obligations may remain for their required periods.
• One thing holds the sign-in open: a paid subscription that is still running. We cannot close the account while it is, because the record of your subscription is attached to that account and removing it would leave your card being charged with nothing on our side to tie the charge to. Your jobs and your price book still go immediately, and we tell you on screen that the sign-in stayed. Cancel the subscription and press the button again, or email hello@clevrdata.ai and we will do both, normally the same day, and confirm when it is done.
• If you would rather we did all of it for you, email hello@clevrdata.ai and we will.

Sections 3, 5, 6, 13, 14, 15, 16, 17, and 19 survive the end of this agreement.

13. Disclaimer of warranties

THE SERVICE AND ALL OUTPUT ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITH ALL FAULTS.

TO THE FULLEST EXTENT PERMITTED BY LAW, CLEVR DATA LLC DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, ANY IMPLIED WARRANTY OF TITLE OR NON-INFRINGEMENT, AND ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.

WE DO NOT WARRANT THAT THE SERVICE WILL PARSE ANY DOCUMENT CORRECTLY OR COMPLETELY. WE DO NOT WARRANT THAT ANY OUTPUT IS ACCURATE, COMPLETE, CURRENT, OR ERROR-FREE. WE DO NOT WARRANT THAT ANY PRICE, QUANTITY, UNIT, LABOR ESTIMATE, MARGIN, FLAG, OR TOTAL PRODUCED BY THE SERVICE IS CORRECT. WE DO NOT WARRANT THAT THE SERVICE WILL DETECT ANY PARTICULAR ERROR, INCLUDING AN ERROR IT HAS DETECTED BEFORE.

WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR AVAILABLE AT ANY PARTICULAR TIME.

THE SERVICE IS A DRAFTING AID. YOU ARE SOLELY RESPONSIBLE FOR REVIEWING AND VERIFYING ALL OUTPUT BEFORE USING IT IN ANY BID, PROPOSAL, CONTRACT, CHANGE ORDER, OR INVOICE.

No statement we make, in the product, on our website, in an email, in support, or anywhere else, creates any warranty beyond what is written in this agreement.

14. Limitation of liability

The ceiling on what we can owe you

EXCEPT AS STATED BELOW, THE TOTAL AGGREGATE LIABILITY OF CLEVR DATA LLC ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE SERVICE, UNDER ANY THEORY OF LIABILITY, WHETHER CONTRACT, TORT, STRICT LIABILITY, OR OTHERWISE, SHALL NOT EXCEED THE GREATER OF: (A) THE FEES YOU PAID US IN THE TWELVE (12) MONTHS IMMEDIATELY BEFORE THE EVENT GIVING RISE TO THE CLAIM; OR (B) TWO THOUSAND DOLLARS ($2,000).

Damages we are not responsible for

IN NO EVENT SHALL CLEVR DATA LLC BE LIABLE FOR: LOST PROFITS; LOST, REDUCED, OR FORGONE MARGIN ON ANY BID, ESTIMATE, PROPOSAL, CHANGE ORDER, OR JOB; THE COST OF PERFORMING OR RE-PERFORMING WORK AT AN INCORRECT PRICE; THE DIFFERENCE BETWEEN A PRICE YOU BID AND A PRICE YOU SHOULD HAVE BID; LOST BUSINESS, LOST CONTRACTS, OR LOST OPPORTUNITY; LOSS OF OR DAMAGE TO DATA; OR AMOUNTS OWED TO OR CLAIMED BY ANY THIRD PARTY.

THIS EXCLUSION APPLIES WHETHER THOSE AMOUNTS ARE CHARACTERIZED AS DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES, AND APPLIES EVEN IF WE WERE ADVISED THAT SUCH DAMAGES WERE POSSIBLE.

What this ceiling does not cover

The limits in this Section 14 do not apply to:

• Your obligation to pay fees you owe us.
• Either party's breach of Section 6 (Confidentiality).
• Our gross negligence, willful and wanton conduct, willful misconduct, or fraud.
• Death or bodily injury caused by us.
• Anything else that cannot be limited under applicable law.

Why this is here

The price of this service reflects this allocation of risk. At $69 per month we could not offer the service at all if we carried the financial risk of every bid our customers write. You are the one who decides what to bid and you are the one who checks the numbers. Both of us understand and accept that trade.

15. These limits stand on their own

The disclaimers in Section 13, the damage exclusions in Section 14, and the liability ceiling in Section 14 are independent of, and separately bargained for from, any limited or exclusive remedy in this agreement. They survive and remain in full force even if any limited or exclusive remedy is found to have failed of its essential purpose.

If any limitation in Section 13 or Section 14 is held unenforceable, it shall be reformed to the maximum limitation permitted by applicable law rather than struck.

16. Your indemnity

You will defend, indemnify, and hold us harmless from any third-party claim, and from resulting damages, settlements, and reasonable attorney fees, arising out of:

• Any document you uploaded that you did not have the right to upload, or that you were not permitted to disclose to us or to our subprocessors, including a claim by a property owner or by anyone else whose document or pricing information you uploaded; or
• Your use of SubCost output in your dealings with any third party, including any bid, proposal, contract, change order, or invoice you gave to someone.

This indemnity does not cover any claim to the extent it arises from our own gross negligence, willful misconduct, or fraud. You are not indemnifying us for our own wrongdoing.

We will tell you promptly about any claim we want covered, let you control the defense with counsel of your choosing subject to our reasonable approval, and cooperate with you. You cannot settle a claim in a way that admits fault on our part or imposes an obligation on us without our written consent.

17. Disputes, governing law, and venue

Talk to us first

Before either of us starts any legal proceeding, that party will send the other a written notice describing the dispute and what it wants, and the two of us will try in good faith to work it out for 30 days. Send yours to hello@clevrdata.ai. Most problems get solved here.

Governing law and where cases are heard

This agreement is governed by the laws of the State of Colorado, without regard to its conflict-of-laws rules. The parties consent to exclusive jurisdiction and venue in the state and federal courts located in the City and County of Denver, Colorado.

Small claims exception: either of us may bring an individual claim in small-claims court, in the county where either party has its principal place of business, if the claim is within that court's limits. You do not have to come to Denver for a small-claims matter.

Jury trial waiver

EACH PARTY KNOWINGLY AND VOLUNTARILY WAIVES ANY RIGHT TO A TRIAL BY JURY IN ANY PROCEEDING ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE SERVICE.

Individual claims only

Each party may bring claims against the other only in an individual capacity, and not as a plaintiff or class member in any class, collective, consolidated, or representative proceeding.

Deadline to bring a claim

Any claim arising out of or relating to this agreement or the service must be brought within one (1) year after the claim accrues, or it is permanently barred. Renovation jobs close out slowly, so check your numbers promptly and raise problems with us early.

Your local rights

Nothing in this agreement waives any right or protection given to you by the law of your own state that cannot lawfully be waived by agreement.

18. Changes to this agreement

We may change this agreement going forward.

• Changes apply prospectively only. They take effect 30 days after we notify you by email or in the product.
• Changes apply only to conduct that happens after the effective date. A change never applies to any claim that had already accrued before that date.
• If a change is material, we will ask you to accept the new version the next time you log in.
• If you do not want a change, cancel before it takes effect. Cancelling is always your out.
• We keep a dated copy of every version of this agreement. Ask us and we will send you the one that was in effect on the day you accepted it.

When you subscribe, we record the date you accepted this agreement.

19. General terms

Entire agreement. This agreement, together with our Privacy Policy, is the entire agreement between us about the service. It replaces every prior discussion, proposal, demo, marketing page, screenshot, and representation about the service. You are not relying on any statement or promise about the service that is not written in this agreement.

Severability. If any part of this agreement is held unenforceable, that part is limited or reformed to the minimum extent necessary so the rest stays in force.

No waiver. If we do not enforce something right away, we have not given up the right to enforce it later.

Assignment. You may not assign this agreement without our written consent, except to a successor of your entire business. We may assign it in connection with a merger, acquisition, or sale of our assets.

Notices. We send notices to the email address on your account. You send notices to hello@clevrdata.ai. It is your job to keep your email address current.

Events outside our control. Neither party is liable for a delay or failure caused by something outside its reasonable control, other than the obligation to pay money.

Independent parties. We are independent contractors. This agreement does not create a partnership, joint venture, agency, or employment relationship. We are not your agent, your estimator, or a party to any contract you enter with anyone else.

No third-party beneficiaries. Nobody other than you and us has rights under this agreement.

20. How to reach us

Clevr Data LLC, a Wyoming limited liability company registered to do business in Colorado, doing business as SubCost. Denver, Colorado.

Email: hello@clevrdata.ai

Billing and cancellation: email hello@clevrdata.ai

If something in this agreement does not make sense to you, email us before you agree to it. We would rather explain it now than argue about it later.