Plain English on purpose. If anything here is unclear, email hello@clevrdata.ai before you sign up. Our Privacy Policy covers what we do with your data.
Version 1.0. Effective August 10, 2026. This is the current version. Every earlier version stays available at its own permanent web address.
This agreement is a contract. Please read it. It is written in plain English on purpose. If anything in it is unclear, email us at hello@clevrdata.ai before you sign up.
This agreement is between you and Clevr Data LLC, a Wyoming limited liability company registered to do business in Colorado, doing business as SubCost. In this agreement, "we," "us," and "our" mean Clevr Data LLC. "You" and "your" mean the business that signs up for the service and the person who agrees to this agreement on that business's behalf.
If you are agreeing on behalf of a company, you are telling us you have the authority to bind that company. You and that company are both covered by this agreement.
SubCost is a business tool. You are subscribing for business purposes, not for personal, family, or household use.
SubCost is a subscription software service. You upload a work order. We read it and give you back an Excel workbook that shows a per-line pay figure, margin flags, labor-hour estimates, a change-order form, and a client-facing proposal.
Some work-order layouts we recognize and read with fixed rules written in code. Layouts we do not recognize are read with the help of an AI model. Section 4 explains how that works.
Here is the part that matters most. SubCost is a drafting aid. It is not an estimator, an appraiser, a bidding service, or a professional advisor. It produces a starting point that you check. It does not produce a finished number you can rely on without checking. Nothing SubCost gives you is a recommendation about what to bid, what to charge, or whether a job is worth taking. Those are your business decisions, and they stay yours.
This is the most important section in this agreement. Read it twice.
SubCost reads documents automatically. Automatic reading of documents is imperfect. A price, a quantity, a unit, a date, a decimal point, or a total can come out wrong, and it can come out wrong in a way that still looks completely reasonable on the page.
You agree to review and independently verify every figure SubCost produces, against the original work order, before you use that figure in any bid, estimate, proposal, contract, change order, invoice, or other commitment to anyone. Every figure. Every time. Including the ones that look right.
We have built controls to help you catch problems. You agree that these controls are aids to your review, not a substitute for it:
None of these controls will catch every error. A workbook that reconciles against the printed total can still contain a wrong number, because a document can be internally consistent and still be misread. A workbook that is not marked DRAFT is not certified, approved, or verified by us. The absence of a warning is not a statement that the output is correct.
If you use a figure from SubCost without checking it, you have accepted the risk of that figure being wrong.
If you ever see a number that looks off, stop and email us at hello@clevrdata.ai. We want to know.
When SubCost does not recognize a work-order layout, we send the text of that document to Anthropic, PBC, which runs the AI model (Claude) that helps read it. Anthropic is our subprocessor for this purpose. Our Privacy Policy has the details.
What this means in practice:
"Your Content" means the work orders, documents, pricing, job data, and anything else you upload or enter. Your Content is yours. We do not claim ownership of it.
You give us permission to store, process, transmit, and display Your Content for one purpose only: running the service for you. That permission ends when your content is deleted.
Now the part that people miss. A work order usually belongs to the property owner, not to you. The document you are uploading may be the owner's confidential property, and your agreement with that owner may restrict what you can do with it.
By uploading anything, you represent and warrant that you have the right to upload it, the right to let us process it, and the right to let us transmit it to our subprocessors as described in Section 4, and that doing so does not breach any contract, confidentiality agreement, or non-disclosure agreement you are under.
We are not in a position to check this, and we do not check it. It is entirely your call, and Section 16 explains what happens if that call turns out to be wrong.
You are also responsible for making sure Your Content does not include anything it should not: no Social Security numbers, no bank or card numbers, no health information, no government ID numbers. SubCost is not built to hold that kind of data. Do not put it in.
This runs both directions.
Our obligation to you. We treat Your Content as confidential. We will not disclose it to anyone except our subprocessors, who need it to run the service and who are bound to protect it, or where the law requires us to. Your negotiated supplier pricing and your job data are exactly the kind of thing we mean.
Your obligation to us. You treat as confidential any non-public information we give you about the service, including pricing we offer you that is not published, unreleased features, and anything we share in support that is marked confidential or that a reasonable person would understand to be confidential.
Neither side has to protect information that is public through no fault of the receiving party, that the receiving party already had, or that the receiving party developed independently. Either side may disclose confidential information if a court or law requires it, after giving the other side notice where it is legally allowed to.
These obligations continue for three years after this agreement ends.
We may offer a free trial. If we do:
Everything in this agreement applies during a free trial, including Section 3 and Sections 13 and 14.
The subscription is $69 per month, unless we agreed a different price with you in writing. You pay in advance for each month. Tax is added where it applies.
Stating this precisely because it is what you are buying:
If we change what a subscription includes, Section 18 says how we tell you and what you can do about it.
Your subscription renews automatically every month. Your payment method will be charged $69 every month until you cancel. There is no end date. It keeps going until you stop it.
Once a year, we will email you a reminder that your subscription is renewing automatically, telling you how to cancel. We send it to the email address on your account. Keep that address current.
You can cancel at any time, in one step, from your billing page at https://billing.stripe.com/p/login/test_dRm7sFbJi2kgffg7WAaVa00. You do not have to call us. You do not have to explain why. You do not have to accept an offer to stay.
Cancellation takes effect at the end of the billing month you already paid for. You keep access until then. We do not refund partial months.
If the cancellation link is ever not working, email hello@clevrdata.ai and we will cancel you manually, effective the date you emailed.
We may change the price. If we do, we will email you at least 30 days before the new price takes effect. The new price applies to billing periods that start after that. If you do not want to pay it, cancel before it takes effect.
If a charge fails, we may retry it and may suspend your account until it clears. Prices do not include sales, use, or similar taxes. Where we are required to collect tax, we will add it to your charge.
Your account is for your business. Keep your login credentials secure and do not share them outside your business. You are responsible for what happens under your account. Tell us at hello@clevrdata.ai promptly if you think someone has gotten into it.
You agree not to:
Support is by email at hello@clevrdata.ai. We answer as quickly as we reasonably can.
We are a small company. We do not commit to any uptime level, response time, or service level, and there are no service credits. The service may be unavailable for maintenance, for problems with providers we depend on, or for reasons outside our control.
You may cancel at any time, as described in Section 8.
We may suspend your account immediately if you do not pay, if you breach Section 5 or Section 10, or if your use is creating a legal or security risk. We will tell you why and, where it is reasonable to do so, give you a chance to fix it.
We may end this agreement for convenience with 30 days' notice by email. If we do that, we will refund the unused part of any month you have already paid for.
When your subscription ends:
Sections 3, 5, 6, 13, 14, 15, 16, 17, and 19 survive the end of this agreement.
THE SERVICE AND ALL OUTPUT ARE PROVIDED "AS IS" AND "AS AVAILABLE," WITH ALL FAULTS.
TO THE FULLEST EXTENT PERMITTED BY LAW, CLEVR DATA LLC DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY, ANY IMPLIED WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE, ANY IMPLIED WARRANTY OF TITLE OR NON-INFRINGEMENT, AND ANY WARRANTY ARISING FROM COURSE OF DEALING OR USAGE OF TRADE.
WE DO NOT WARRANT THAT THE SERVICE WILL PARSE ANY DOCUMENT CORRECTLY OR COMPLETELY. WE DO NOT WARRANT THAT ANY OUTPUT IS ACCURATE, COMPLETE, CURRENT, OR ERROR-FREE. WE DO NOT WARRANT THAT ANY PRICE, QUANTITY, UNIT, LABOR ESTIMATE, MARGIN, FLAG, OR TOTAL PRODUCED BY THE SERVICE IS CORRECT. WE DO NOT WARRANT THAT THE SERVICE WILL DETECT ANY PARTICULAR ERROR, INCLUDING AN ERROR IT HAS DETECTED BEFORE.
WE DO NOT WARRANT THAT THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR AVAILABLE AT ANY PARTICULAR TIME.
THE SERVICE IS A DRAFTING AID. YOU ARE SOLELY RESPONSIBLE FOR REVIEWING AND VERIFYING ALL OUTPUT BEFORE USING IT IN ANY BID, PROPOSAL, CONTRACT, CHANGE ORDER, OR INVOICE.
No statement we make, in the product, on our website, in an email, in support, or anywhere else, creates any warranty beyond what is written in this agreement.
EXCEPT AS STATED BELOW, THE TOTAL AGGREGATE LIABILITY OF CLEVR DATA LLC ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE SERVICE, UNDER ANY THEORY OF LIABILITY, WHETHER CONTRACT, TORT, STRICT LIABILITY, OR OTHERWISE, SHALL NOT EXCEED THE GREATER OF: (A) THE FEES YOU PAID US IN THE TWELVE (12) MONTHS IMMEDIATELY BEFORE THE EVENT GIVING RISE TO THE CLAIM; OR (B) TWO THOUSAND DOLLARS ($2,000).
IN NO EVENT SHALL CLEVR DATA LLC BE LIABLE FOR: LOST PROFITS; LOST, REDUCED, OR FORGONE MARGIN ON ANY BID, ESTIMATE, PROPOSAL, CHANGE ORDER, OR JOB; THE COST OF PERFORMING OR RE-PERFORMING WORK AT AN INCORRECT PRICE; THE DIFFERENCE BETWEEN A PRICE YOU BID AND A PRICE YOU SHOULD HAVE BID; LOST BUSINESS, LOST CONTRACTS, OR LOST OPPORTUNITY; LOSS OF OR DAMAGE TO DATA; OR AMOUNTS OWED TO OR CLAIMED BY ANY THIRD PARTY.
THIS EXCLUSION APPLIES WHETHER THOSE AMOUNTS ARE CHARACTERIZED AS DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES, AND APPLIES EVEN IF WE WERE ADVISED THAT SUCH DAMAGES WERE POSSIBLE.
The limits in this Section 14 do not apply to:
The price of this service reflects this allocation of risk. At $69 per month we could not offer the service at all if we carried the financial risk of every bid our customers write. You are the one who decides what to bid and you are the one who checks the numbers. Both of us understand and accept that trade.
The disclaimers in Section 13, the damage exclusions in Section 14, and the liability ceiling in Section 14 are independent of, and separately bargained for from, any limited or exclusive remedy in this agreement. They survive and remain in full force even if any limited or exclusive remedy is found to have failed of its essential purpose.
If any limitation in Section 13 or Section 14 is held unenforceable, it shall be reformed to the maximum limitation permitted by applicable law rather than struck.
You will defend, indemnify, and hold us harmless from any third-party claim, and from resulting damages, settlements, and reasonable attorney fees, arising out of:
This indemnity does not cover any claim to the extent it arises from our own gross negligence, willful misconduct, or fraud. You are not indemnifying us for our own wrongdoing.
We will tell you promptly about any claim we want covered, let you control the defense with counsel of your choosing subject to our reasonable approval, and cooperate with you. You cannot settle a claim in a way that admits fault on our part or imposes an obligation on us without our written consent.
Before either of us starts any legal proceeding, that party will send the other a written notice describing the dispute and what it wants, and the two of us will try in good faith to work it out for 30 days. Send yours to hello@clevrdata.ai. Most problems get solved here.
This agreement is governed by the laws of the State of Colorado, without regard to its conflict-of-laws rules. The parties consent to exclusive jurisdiction and venue in the state and federal courts located in the City and County of Denver, Colorado.
Small claims exception: either of us may bring an individual claim in small-claims court, in the county where either party has its principal place of business, if the claim is within that court's limits. You do not have to come to Denver for a small-claims matter.
EACH PARTY KNOWINGLY AND VOLUNTARILY WAIVES ANY RIGHT TO A TRIAL BY JURY IN ANY PROCEEDING ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE SERVICE.
Each party may bring claims against the other only in an individual capacity, and not as a plaintiff or class member in any class, collective, consolidated, or representative proceeding.
Any claim arising out of or relating to this agreement or the service must be brought within one (1) year after the claim accrues, or it is permanently barred. Renovation jobs close out slowly, so check your numbers promptly and raise problems with us early.
Nothing in this agreement waives any right or protection given to you by the law of your own state that cannot lawfully be waived by agreement.
We may change this agreement going forward.
When you subscribe, we record the date you accepted this agreement.
Entire agreement. This agreement, together with our Privacy Policy, is the entire agreement between us about the service. It replaces every prior discussion, proposal, demo, marketing page, screenshot, and representation about the service. You are not relying on any statement or promise about the service that is not written in this agreement.
Severability. If any part of this agreement is held unenforceable, that part is limited or reformed to the minimum extent necessary so the rest stays in force.
No waiver. If we do not enforce something right away, we have not given up the right to enforce it later.
Assignment. You may not assign this agreement without our written consent, except to a successor of your entire business. We may assign it in connection with a merger, acquisition, or sale of our assets.
Notices. We send notices to the email address on your account. You send notices to hello@clevrdata.ai. It is your job to keep your email address current.
Events outside our control. Neither party is liable for a delay or failure caused by something outside its reasonable control, other than the obligation to pay money.
Independent parties. We are independent contractors. This agreement does not create a partnership, joint venture, agency, or employment relationship. We are not your agent, your estimator, or a party to any contract you enter with anyone else.
No third-party beneficiaries. Nobody other than you and us has rights under this agreement.
Clevr Data LLC, a Wyoming limited liability company registered to do business in Colorado, doing business as SubCost. Denver, Colorado.
Email: hello@clevrdata.ai
Billing and cancellation: https://billing.stripe.com/p/login/test_dRm7sFbJi2kgffg7WAaVa00
If something in this agreement does not make sense to you, email us before you agree to it. We would rather explain it now than argue about it later.